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Welcome Vendors!

The Harrisburg Hunters’ and Anglers’ Association (HHA)’s Annual Vendor Event Volunteer Staff would like to thank you for your interest in our inaugural vendor event. We are excited for what will be an amazing event and are glad you are interested in being part of it! The purpose of this event is to raise money for HHA’s youth teams.

 

Event Hours

Each booth will be open for sales from 10 AM until 4 PM. See the Load-In and Load-Out section for setup and tear down information, including times.

 

Types of Vendors

Our event consists of various types of vendors. The type of business you own will depend on the location of your booth. We allow handmade items, various crafts, direct sales companies, food trucks, and even a yard sale section. Although we cannot guarantee exclusivity, we will try not to repeat similar products and services. We will avoid placing vendors with similar products or services next to one another for the benefit of all.

 

2025 Vendor Pricing

All spaces will be 10 feet wide by 10 feet deep. If you would like a double space (20 feet wide by 10 feet deep), the price will be double.​​

• Handmade Items, including Crafts - $60 per 10x10 space

• Direct Sales Vendors - $60 per 10x10 space

• Food Trucks - $60 per space (generators permitted)

• Informational Booths (no sales of any kind) - $40 per 10x10 space

• Yard Sale/Flea Market Vendors (no new items) - $40 per 10x10 space

• Drop-in Rate - $75 per space, if space is available

 

Additional Fees

• There is no electric available for this event. If you need electric, you are permitted to bring a quiet powerpack.

• Tables are available to rent for a fee of $20 per table, but you will be required to move the table to your area and return it to its original location in the same condition.

• We reserve the right to charge you a late arrival fee or a no-show fee. This is to maintain the integrity of our event and ensure an elevated consumer experience.

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Load-In and Load-Out (Setup and Tear Down)

Setup will occur from 7:30 AM until 9:30 AM with all vehicles being in the parking area by 9:30 AM. Teardown will be from 4 PM until 5 PM with no vehicle entering the event area until after 4 PM, for the safety of the customers. Vendors may not tear down prior to 4 PM.

 

We know that lugging your items from your car to your booth is not easy. We will allow you nearby access to your booth space; however, no vehicles may be in the event area between 9:30 AM and 4 PM. A map will be provided the day of the event and will clearly indicate entrance and exit locations. All vendors must be completely off the club grounds by 5:30 PM. Vendors must adhere to leaving no trace.

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Food Vendors and Food Trucks

Special rules for food trucks will be located here.

 

Vendor Policies and Procedures

• Sales Tax: All vendors are responsible for their own sales tax from any sales.

• Flyers/Handouts: Flyers and handouts are acceptable only within your designated booth area. You may not approach guests. You must allow guests to approach you at your booth.

• Parking: There is no reserved parking for vendors. All vendors and customers will use the same parking area. We ask that you limit the number of vehicles you need to bring, due to limited parking.

• Weather: Our event will be held rain or shine. Vendors may bring a pop-up canopy that fits in their space.

• Tobacco/Alcohol Policy: Please refrain from using any tobacco products while at any HHA event. Please remove yourself from the event area and crowded areas before using tobacco products. The consumption of alcohol while participating as a vendor is strictly prohibited. If seen using these items while participating as a vendor, you will be asked to leave the event.

 

Any guidelines/rules set up in this application may be changed by Event Staff. Please keep the above information and a copy of the application for your records.

 

Vendor Rock Stars

Every vendor is required to make a good faith effort to act in a respectful manner to customers, fellow vendors, & volunteer staff. A vendor may be permanently removed from future events if it is determined they are not making an honest effort to get along, be cordial, or respectful to others. There will be no refund or booth fees of claimed lost revenue if vendor should be removed. If a vendor has complaints, requests, or concerns of any kind, they should email the event coordinator.

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Our rules are put into place to help everyone have an enjoyable experience. We also want you to LOVE our event, so have fun and be rock stars!

 

Event Contacts

Event Coordinator: Pam Sultzaberger w pam@hhachamps.org w 717-623-2464

Assistant Coordinator: Bree Sultzaberger w bree@hhachamps.org w 717-379-3236

 

Applications

To apply, complete the enclosed application and send with event fee via postal mail to:

Attn: Pam Sultzaberger

Harrisburg Hunters’ and Anglers’ Association

6611 Hunters Run Road

Harrisburg, PA 17111

 

Once your application has been received, our event committee will review the application and notify you whether you have been accepted. If you are not accepted, your payment will be returned to you. We will accept vendor applications until all spots have been filled, however we cannot guarantee availability or maximized publicity through pre-event marketing.

 

Best of luck for a healthy, safe and prosperous event! We look forward to seeing you at this year’s Vendor Event!!

 

Sincerely,

Pam.

Pam Sultzaberger, Event Coordinator

Harrisburg Hunters’ and Anglers’ Association Vendor Event Team

www.harrisburghunters.org/vendorevent

pam@hhachamps.org

717.623.2464

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